Draft for legal review. Remove this notice after the text has been approved by a lawyer.
Who we are
wowsummit.net is operated by GYFAMILY LIMITED, a company registered in England and Wales (Company No. 17064540), 27 Old Gloucester St, London WC1N 3AX, United Kingdom (“WOW”, “we”, “us”). We are the controller of the personal data described in this policy.
What we collect
- Requests (partnerships, sponsorship, hosting, media, general): name, work email, organization, position, organization type, country, request type, areas of interest, your message, and for hosting inquiries the proposed city and timeframe.
- WOW Network registrations and newsletter sign-ups: name, email, organization, the option that describes you, country and interests.
- Consent records: whether you agreed to us responding to your request and, separately, whether you agreed to receive marketing emails.
- Source information: the page you used and campaign parameters in the link you followed (for example utm_source and utm_campaign).
- Technical data: data your browser sends when loading the site, such as IP address and device information, processed by our hosting and font providers.
Why we use it and our legal basis
- To answer your request and discuss a partnership, sponsorship or hosting (legitimate interests, or steps before entering into a contract).
- To route your request to the right team in our CRM (legitimate interests).
- To send news and summit updates (consent, which is separate from your request and can be withdrawn at any time).
- To keep the site secure and working, including spam protection (legitimate interests).
Who we share it with
Service providers that host the site, run our CRM and send email on our behalf, under contracts that protect your data. We do not sell personal data. Where data is transferred outside the UK, we use appropriate safeguards such as the UK International Data Transfer Agreement or Standard Contractual Clauses.
How long we keep it
Requests: up to 24 months after our last contact. Network registrations and newsletter sign-ups: until you unsubscribe or ask us to delete them. Records we must keep by law: for the period the law requires.
Your rights
You can ask to access, correct, delete or restrict your data, object to its use, or receive a copy. You can withdraw marketing consent at any time using the unsubscribe link in any email. Contact us by post to GYFAMILY LIMITED, 27 Old Gloucester St, London WC1N 3AX, United Kingdom, or through the contact form. You can also complain to the UK Information Commissioner’s Office (ico.org.uk).
Changes
We will post any changes to this policy on this page with a new date.